Terms & Conditions

Cancellation Policy: Substitutions may be made at any time but please advise the WGS2021 Secretariat of any change of name. If you find it necessary to cancel the registration completely, please notify the Conference Secretariat immediately. Provided written notice is received by 31 July 2021, a full refund will be given less a 10% administration charge. Provided written notice is received by 25 September 2021, a 50% refund will be given. It is regretted for registrations cancelled after 25 September 2021, or for no-shows at the conference, the full fee (100% cancellation charges) will be payable.

In the unlikely event that the organisers shall deem it necessary to cancel the conference, all pre-paid registration fees will be reimbursed. In the event that the organisers shall deem it necessary to postpone the conference due to force major, all pre-paid tickets will remain valid for the new date but also reimbursement will be possible less a 10% administration charge. In any case, the organisers shall not be liable for reimbursing the cost of travel or accommodation arrangements made by individual delegates.

Liability: The WGS2021 organiser will not accept liability for damages of any nature sustained by delegates or accompanying persons, or loss of, or damage to their personal property as a result of the conference or related events. In the event of industrial disruption or other unforeseen circumstances, the conference organiser accepts no responsibility for loss of monies incurred by delegates. Delegates should make their own arrangements with respect to personal insurance, along with travel insurance.

Insurance: The WGS2021 organiser cannot be responsible for healthcare, dental and ambulance services during its conferences or events. The WGS2021 organiser strongly recommends that participants should make their own arrangements with respect to personal insurance, along with travel insurance participants, which should cover the possibility of flight cancellation due to strikes and other causes as this is not included in the registration fee. The WGS2021 organiser and its co-organisers accept no responsibility of any nature whatsoever for personal injury, death, loss or damage to property or participants however caused or arising.

Photography, audio and video recording: The WGS2021 is held in a public space thus photographs and videos may be taken. The organisers do not prohibit participants, exhibitors, sponsors, news organisations and other companies from photographing or video- or audiotaping some conference activities. Participants agree that ICC may use images and videos taken by the organiser and/or participants at the Conference in material for dissemination purposes (e.g. publications, website, etc).

Other terms: By registering for WGS2021, relevant details will be incorporated into a participant list. Normally this information will be: name, surname, institution, country and email address. These details may also be available for parties directly related to the WGS2021, including the venues and accommodation providers. The Conference Organisers may use these details to inform participants of conference updates or future events via email.

The WGS2021 reserve the right to change any part of the event programme if necessary at any time.

In case you have any further questions, please contact the WGS2020 Secretariat.

Please note to check also your junk mailbox in case you cannot find confirmation mails and mark our address as non-junk.